How To Host A Successful Client Meeting Without An Office

What do you do when you need to meet with a client, but you don’t have adequate office space? Perhaps you have a home office, but it’s too small for guests. Maybe you’re not comfortable with having strangers in your house? Whatever the case is, you want to make a good impression on your clients. Fortunately, entrepreneurs have some viable solutions to be the perfect host. Continue reading to learn more. 

Go Virtual

Depending on the purpose of your meeting, virtual conferences are a practical option for entrepreneurs. It doesn’t require large office space or equipment. Virtual meetings are also very affordable. You can turn to free and paid platforms to determine which is the most suitable. Advanced features include screen and document sharing, chatrooms, recording, and presentation tools. The conference rooms are secure and private to protect your business, the client, and other attendees. 

Rent Office Space

If you prefer the in-person experience, another option is to rent local office space. There are locations nationwide that allow small businesses to rent space for a predetermined timeframe. Whether you need it for a few hours or a three-day conference, you can lease the property without breaking the bank. Just ensure the office has everything you need including desks, chairs, a conference table, and meeting equipment (i.e. projector, screen, microphones, and charger ports for mobile devices)

Local Hotels

Hotels aren’t just for tourists and vacations, they can be the perfect spots to host a client meeting. Many hotels have designated areas for business professionals that include boardrooms, computers, meeting equipment, and even free internet access. If you have clients coming in from out of town, they can easily reserve a room at the hotel. They’ll also have access to things like food, transportation, and entertainment. 

Restaurants

What’s a client meeting without good food, refreshments, and drinks? If you’d like to kill two birds with one stone, you may want to reserve an area at a local restaurant. If you like the idea of a restaurant meeting, there are a few things to keep in mind. For instance, you should reserve a quiet area for you and your guests in advance. It’s also ideal to select a time when the restaurant isn’t as crowded for more privacy, comfort, and faster service. 

Coffee Shops

If you’re hosting a more intimate or casual client meeting, coffee shops are a great option. You can find a table for two or four in a quiet corner and discuss the topics at hand. You also have access to common food, drinks, and refreshments. As cafes are frequent destinations for business professionals, you may even find things like charger ports and internet access. 

A Few Tips For The Host

As the host, you have a lot of responsibilities to pull off a successful client meeting. Below are some considerations you don’t want to overlook:

• Location – Always select a meeting destination that’s easily accessible to the client. You don’t want them traveling far or getting lost unnecessarily. 

• Privacy – Any information that you and the client discuss or share should be kept private. No matter which meeting location you choose, do your best to prioritize privacy and security. Only use secure lines for video conferences or select secluded areas in restaurants, hotels, and cafes.

• Timing – No one wants to be stuck in traffic or trying to participate in a meeting in large crowds. So, when deciding on a meeting time or making a reservation, entrepreneurs are encouraged to avoid peak traffic and meal times. 

• Dietary Needs – Whether you’re having basic refreshments or hosting a catered event, don’t overlook the importance of considering your client’s dietary needs. Find out in advance if there are foods that they must avoid so you can ensure the menu has something they can eat. 

 

Most entrepreneurs work from the comfort of their homes. While an ideal way to save money, it can create complications when it’s time to host a meeting. If you don’t have space (or feel uneasy) for a meeting in your home office, there are other suggestions. Any of the places listed above can be the perfect place to connect with your clients and make a lasting impression.